Generative AI is promising, and many people are testing it out. But it’s one thing for an individual to use ChatGPT to write folk songs about rust programming and quite another for businesses to integrate generative AI (GenAI) models into their workflows. 

The big question many businesses are grappling with is, how can they make generative AI enterprise ready?

Businesses like Walmart are already using GenAI to assist customers. They’re also enabling their employees to experiment with generative AI tools (in a secure environment), but most companies are still trying to figure out how to safely incorporate a generative AI model into their business. 

Relevant reading
Free Ebook | GenAI & 10 AI Models Transforming EX + CX

What Are the Key Features of Generative AI?

Generative AI is a form of advanced machine learning that is trained on large datasets and uses deep learning techniques to create new content like text, images, and video. 

Key characteristics  include:

  • Requires training data: Generative AI models are trained on large datasets. They need big quantities of data to accurately identify patterns so that they can understand how to create new content.
  • Recognizes patterns: In the context of AI, pattern recognition means the system can identify and understand relationships in the data “fed” to it. These patterns are what generative AI tools use as a foundation to generate new (original) content. 
  • Relies on neural networks: A generative model relies on a neural network – computer systems that mimic how the human brain processes information. This is kind of like thinking in that it allows generative tools to process data and identify patterns. 
  • Uses a large language model (LLM): Tools like ChatGPT and Bing Chat use LLMs for natural language generation
  • Gets faster: An advanced AI model like generative AI uses machine learning to improve their performance over time. 
  • Has many applications: Generative AI has near limitless application possibilities. It’s promising for marketing, sales, and product development, but also for customer service, IT, and programming applications. It shows promise in just about every business sector and category. 
  • Can be problematic: A generative AI tool is only as good as the data it’s trained on. It can produce inaccurate or completely fictional information. It’s been known to completely make stuff up – facts, sources, news headlines – a phenomenon known as “hallucinations.” It’s also prone to bias, again, based on the data it’s trained on. Finally, there’s a risk of plagiarism or copyright infringement in AI generated content, particularly if the model is trained on copyrighted material. 

Enterprise Generative AI: Main Considerations

Generative AI’s unique ability to create human-like responses to natural language inquiries, create multiple iterations of images, and generate code (among other things), make it a potentially powerful tool for businesses. 

But determining if your organization is ready for generative AI is hardly straightforward. To make these tools enterprise ready, you need to work with skilled data analysts, engineers, and machine learning experts to adopt and integrate generative AI in a way that’s secure and reliable. 

Generative AI models also need a steady stream of feedback, a wealth of training data, and supervised learning to operate effectively. If you want to align generative AI with your specific knowledge base, product catalog, language, and brand voice, you’ll need to train a custom model. The financial investment to train these models — and maintain them — can add up to millions of dollars

That said, GenAI has a lot of promise for business use cases like customer service and workplace scenarios:

  • Help customer service agents and employees become more proficient; not by throwing a list of blue links at them, but by synthesizing multiple content chunks together into a coherent, actionable answer
  • Surface knowledge for customers faster, so they have what they need to make well-informed decisions; which leads to a good experience, and cultivating long-term loyalty with your company
  • Put knowledge managers on the front foot when it comes to identifying and mitigating content gaps; because users interact with GenAI using longer, more contextual prompts, this gives knowledge managers more insight into what their true intent is — and where their corpus might be lacking
Relevant Reading
Blog: 5 Hot Takes: How Generative AI Will Change Customer Support

5 Best Practices for Enterprise Use of Generative AI

It’s one thing to choose the best generative AI solution for your company, but quite another to implement it safely and effectively. When considering how to integrate generative AI, there are some best practices you should consider. 

Strategically, it makes sense to create a generative AI strategy just like you would a marketing or sales strategy. Getting as specific as possible about how you plan to use generative AI tools keeps you focused and allows you to be purposeful and minimize mistakes. 

Best Practice #1: Choose a use case

Deciding on a business use case is a critical first step for implementing any new technology, but it’s particularly important for generative AI. As we touched on above, there are many ways companies can use generative tools to enhance workflows. It’s easy to get overwhelmed or lose focus if you don’t outline clear objectives for the technology and create a plan – with measurable benchmarks – for using it.

Modernizing website search, one of Coveo’s core capabilities, is an example of how enterprises can use generative AI to effectively improve customer and employee experience. As an intelligent search platform, this is a use case we’re deeply familiar with. Generative AI-enabled search helps sales, marketing, and customer service teams locate and access information quickly. 

This use case is all about improving the efficiency and accuracy of information retrieval across the organization. 

Best Practice #2: Establish data privacy guidelines

Generative AI algorithms need proper oversight to prevent data breaches, unauthorized access, and misuse of proprietary information. Creating a data governance framework to mitigate risk is an important best practice for companies who plan to use generative AI technology.

This is something that will likely require more expertise than you have in-house. Hiring legal and intellectual property (IP) experts can help you navigate potential risks and create a more comprehensive governance framework. 

Your organization’s leadership will also need to clarify and advocate for the responsible use of AI in your organization. To this end, creating guidelines that clearly outline what’s acceptable use — and what isn’t — helps to avoid issues of bias, plagiarism, and misinformation (e.g., hallucinations).  

Best Practice #3: Test and learn

With all the hype, it’s hard to believe that generative AI is still very new. Remember that this is a technology that’s still evolving. Given this, we recommend testing it with different use cases with small, controlled test groups that allow you to evaluate its potential. 

This not only gives your employees an opportunity to become familiar with different generative AI applications, it can help you identify some specific use cases. Testing is also an effective way to understand the limitations of generative AI. While it is a powerful innovation, it’s not perfect. It requires human oversight and careful monitoring to be effective.

Best Practice #4: Prepare your organization

Actively engage everyone in your organization in the process of integrating generative AI into your business operations. You can do this by:

  • Clearly communicating the importance of using AI responsibly
  • Training employees on proper procedures, like
    • Keeping data current
    • Participating in continuous testing and feedback

You should also provide training on relevant topics like ethical AI practices, team-specific use cases, and the different AI technologies available. Don’t expect people to understand how to use these tools – or use them well – without guidance and support. 

An environment where team members feel comfortable reporting concerns, asking questions, and providing feedback is the best way to adopt and adapt a new technology. 

Best Practice #5: Create a Center of Excellence

Technologies like Generative AI and predictive AI are transformative. At least, they have the potential to shake up the way we do business, but only if you (and your employees) are open to change. If you truly want to leverage and deploy these tools, you need to hire the right people – you may even want to invest in creating a center of excellence focused on discovering, integrating, and correctly using AI in your organization. 

That doesn’t let other teams off the hook. Everyone in your organization should understand the implications for AI and be fully trained on how to use generative and other AI tools in their workflows. But a skilled team that oversees AI initiatives can help you support all employees and departments as you embrace this innovation.

Relevant Reading
White Paper: Revisit AI Search for Your Enterprise Tech Strategy

Leverage the Power of Generative AI today 

Coveo works with clients to integrate enterprise-ready generative AI into their organizations. Our AI-driven search and recommendation engine enables you to deliver highly personalized content and product recommendations to customers. 

Built on your own data and run using enterprise-grade security, Coveo’s generative answering engine uses mature LLMs to identify relevant information in your documents and tailor its response to each user. Interested in learning more? Reach out to discuss how Coveo’s generative AI solutions can work for your enterprise.

The World’s First Relevance AI Platform Offering Enterprise-Ready Generative Answering