How many search technologies does your enterprise or business have for finding information?

Many organizations have content management systems (CMS), customer relationship management systems (CRM), customer support tools, ecommerce engines, and collaboration tools (and often multiple platforms in each category) — each with search capabilities within their information silos. 

This proliferation of search technologies can make finding information more difficult, creates knowledge gaps, and adds significant overhead to your IT staff. It’s also likely hurting your top and bottom lines, too. 

A Search Center of Excellence, or CoE, can help fix all these areas.

Proliferation of Search Engines Hurts … Everything

First, it’s not hard to imagine why enterprises and large businesses end up with a proliferation of search capabilities. 

We buy a platform, roll it out to departments, and have little time or budget to find ways to integrate the employee experience. Different business units in the enterprise implement their own CMS, CRM, ecommerce, and other platforms by justifying their “unique requirements” for selecting them. 

And then there’s a whole set of tools and information silos that come in through mergers and acquisitions, often bringing cultural barriers that can stymie efforts to integrate and consolidate them.

Regardless of why it happened, the costs can be very expensive. IT teams struggle to maintain multiple search platforms, some of which will degrade to legacy status. The experience degrades over time as the information they store changes while end-user needs evolve. Further, information becomes Balkanized from stakeholders adding to deeper employee frustrations or customer complaints. 

Insights to Building Search RelevanceBlog: Top 5 Enterprise Search Challenges Developers Face (+ Solutions)

Benefits of Building and Leveraging a Unifying Search Platform

So how does this story of multiple platforms and search experiences play out in many large businesses?

Eventually, there’s a business case to upgrade the search experience in one business area. The team gets excited, selects a platform, implements it, rolls it out, and ideally sunsets one or more legacy platforms.

Unfortunately, leaders and teams often fail to take the next steps and find ways to use the search platform across multiple business units and use cases.This means that other business areas never take advantage of the search platform’s capabilities. 

It’s also likely that the cycle will repeat itself when other teams justify selecting alternative platforms. This pattern creates a mess of subpar experiences, a garage of IT systems that are hard to maintain, and data silos that are never optimized.

Achieve Search SynergiesBlog: Why Companies Struggle With Enterprise Search: Lack of Dept. Alignment

Poor Search Experiences Are Costly 

Sometimes, organizations upgrade the search capabilities in one business area but miss creating a unifying experience that can lead to new sales opportunities and customer satisfaction improvements. One report estimates that poor search experiences cost e-retailers over $300 billion annually in the U.S. alone. 

Unifying the search experience leads to fewer abandoned shopping carts, more repeat visits, increases in sales, and brand loyalty. There are opportunities to improve customer search experiences in retail, financial services, tech, and other industries.

But what about  unifying efforts in search in marketing, sales, and customer support functions?

Unifying search across employee experiences helped one ecommerce company improve its employee satisfaction (ESat) scores to more than 60%

Large businesses should also help employees from drowning in documents stored on different cloud drives and build machine learning-enabled intelligent search capabilities on unstructured data stored in SaaS platforms.

Unifying Experiences With a Search Center of Excellence

The challenges for IT leaders include developing the organizational structure, technology delivery practices, and transformation management methodologies that enable scaling from one intelligent search use case to a unifying experience. 

Some organizations focus on a customer experience and fall short of integrating the sales, marketing, and customer support workflows. Others succeed in rolling out intelligent search in one business unit, and leaders then get stuck trying to get others to follow.

To break through these barriers, I recommend developing an intelligent Search CoE with people, practices, and technologies that can guide business units on modernizing to a unified search experience.

You don’t want your CoE to centralize the planning and implementation of search experiences. Centralizing efforts have shortcomings because the technical implementation experts rarely have the subject matter expertise on what customers, employees, or end-users want from a search experience. 

All too often, the nuances that drive delightful experiences get lost in translation between the line of business experts and centralized technical teams.

Instead, the CoE members serve as consultants, architects, user experience specialists, data engineers, and generalized experts that guide teams in implementing best practices and creating standards. 

CoEs then support implementation teams by:

  • Helping conceive realistic visions, business cases, roadmaps, and MVPs
  • Providing infrastructure, documentation, and training to accelerate learning
  • Developing shareable assets that agile teams can leverage in their implementations
  • Answering implementation questions and partnering on solution options
  • Defining naming conventions, testing practices, and other standards that unify implementations

In the best CoE implementations, CoEs are considered experts, accelerators, and partners to business unit leaders.

Getting Started with a Search Center of Excellence

CoEs can be game-changers, and I’ve worked with leaders who have built them in agile, product management, DevOps, and other areas. They require humble beginnings, expert partnerships, and highly collaborative culture focused on driving business impacts.

To get started, leaders must step up and share their business objectives and vision around delivering excellent customer and employee experiences. 

Participants from the business units and departments that have opportunities to unify intelligent search capabilities must focus on their objectives across customers, marketing, sales, and customer support capabilities. 

Leaders must then facilitate a conversation around where standards and best practices will be accelerated, improve quality, or create new business opportunities.

This kickoff is critical to successfully launching a CoE because aligning objectives and developing partnership agreements on standards enables unification. From there, leaders should charter one or more teams and start by reviewing the intelligent search best practices guides


Have a minute? We’d love to get your feedback.

Share this story:

About Isaac Sacolick

Isaac Sacolick, President of StarCIO, guides companies through smarter, faster, innovative, and safer digital transformation programs that deliver business results. He is the author of the Amazon bestseller, Driving Digital: The Leader’s Guide to Business Transformation through Technology, an industry speaker, and blogger at Social, Agile, and Transformation. StarCIO offers three agile planning courses for stakeholders, teammates, and certified StarCIO Agile Planners.

Read more from this author